Marketing and Administration Assistant Job Description
Freelance Role Brief – 2025
Introduction & Background
Moonstruck Astronaut is a not-for-profit community theatre company based in the borough of Telford and Wrekin, Shropshire. Our mission is to bring together local communities through inclusive theatre projects that promote friendship, creativity, self-expression, and a sense of belonging- starting with children and young people and eventually expanding to adults.
From 2021 to 2024, we delivered outdoor Drama in the Forest workshops at Wrekin Forest School and operated Newport Youth Theatre. In 2025, we’re relocating to Telford Town Centre to run Telford Tall Tales, supported by an Arts Council National Lottery Project Grant. This new chapter of work brings an exciting opportunity to collaborate with us.
We’re looking to engage a freelance Marketing & Administration Assistant who shares our passion for empowering children through the arts and can help build awareness of our work while supporting the smooth running of our projects.
Learn more:
www.moonstruckastronaut.com
www.facebook.com/moonstruckastronaut
Role Summary
- Title: Freelance Marketing & Administration Assistant
- Fee: £2,990 total (equivalent to 21 freelance days at £130/day, based on 8 hours per day)
- Period: 1st July to 4th December 2025
- Time Commitment: Approx. 8 hours per week
- Location: Remote working, with in-person meetings in Telford & attendance at 5 designated workshop days. Ideal if live in Telford and Wrekin, Shropshire.
- Payment Terms: Monthly invoicing, payable within 14 days
This is a freelance engagement. You will be responsible for managing your own tax and National Insurance contributions.
Key Attributes
Organised | Creative | Proactive | Compassionate | Reliable | Detail-oriented | Flexible | Effective Communicator
Role Purpose
This role combines marketing and practical coordination support to help streamline our operations and increase the visibility of our work. You will collaborate with the Artistic Director – who is neurodivergent – to support project delivery and promote Telford Tall Tales. You will be instrumental in shaping our public presence, strengthening our community outreach, and ensuring that essential administrative and marketing functions are carried out effectively.
Core Responsibilities
Marketing Duties
- Develop and deliver a simple marketing and communications plan for Telford Tall Tales
- Create and post engaging content for Facebook and Instagram
- Capture and edit images and short videos at workshops/events (with appropriate consent)
- Design and circulate digital flyers, posters, and newsletters (e.g. via Canva and Mailerlite)
- Help prepare and issue press releases
- Liaise with local media outlets and community groups to promote upcoming events
- Monitor and report basic performance stats (e.g. social media reach, email open rates)
- Support audience development by contacting schools, libraries, and local organisations
Administrative Duties
- Provide organisational and planning support, including timeline management and task coordination
- Manage general project correspondence via admin@moonstruckastronaut.com
- Maintain participant records, contact lists, and volunteer registers
- Support workshop logistics for the following dates: 4th & 8th August, 13th & 18th September, 23rd October
- Assist with coordination of DBS checks and distribution of policies to freelance staff and volunteers
- Support with project evaluation (e.g. collecting testimonials, photos, quotes, feedback)
- Help compile material for grant reporting and basic donor communications
Essential Skills
- Experience in social media marketing (particularly Facebook and Instagram)
- Excellent written and verbal communication
- Confident IT user (e.g. email, word processing, Canva or similar tools)
- Strong organisation and administration skills
- Compassionate, proactive approach to collaboration
- Comfortable engaging with children, parents, and community partners
Desirable Skills
- Experience with Mailerlite, Canva, or basic graphic design
- Experience in capturing and editing video/media/film assets
- Familiarity with grant writing or arts fundraising
- Understanding of safeguarding in community settings
- Experience supporting neurodivergent collaborators
- Interest in arts, education, or child development
How to Apply
Please email hannah@moonstruckastronaut.com with the following:
A recent CV
A short cover letter or video (max 3 minutes) explaining why you’re interested and what you bring to the role
