MA CTC Arts Administrator Job Description
Introduction & Background
Moonstruck Astronaut is a not-for-profit community theatre company based in Newport, Shropshire. Our mission is to bring the local community of Newport and surrounding areas together through theatre projects and foster friendship, self-expression, belonging and confidence, first with our primary-school age children, then extending to young people and adults in time. We run the Newport Youth Theatre for 7-13 year olds and outdoor ‘Drama in the Forest’ workshops for 6-12 year olds. The theatre company’s work is expanding and this is a very exciting time to join us. We have been awarded a National Lottery Project Grant to run the Drama in the Forests 2024, this arts administrator role is part of this grant.
We are seeking a part-time Arts Administrator to join our passionate team who also believes in the value of our mission who will help Moonstruck Astronaut community theatre company succeed in filling the gap in supporting local children’s creative development. For the successful candidate there is an opportunity to join us long-term as we grow and funding permits.
Please visit www.moonstruckastronaut.com and www.facebook.com/moonstruckastronaut to learn more about the theatre company. Please visit https://SprDNF.eventbrite.co.uk for info on ‘Spring Drama in the Forest’.
Role: Arts Administrator
Reporting to: Artistic Director (AD)
Fee: £2,400 fixed term 8 months contract (from 5th March to 15th October 2024) – plan for contract to be extended as funding permits.
Hours per week: 5- 7 hours (inclusive of in-person or remote meetings)
Flexible remote working with in-person meetings.
Key competencies: Committed / Consistent / Flexible / Open-minded / Organised / Pro-active / Punctual / Reliable / Straightforward / Thorough
Job purpose: We are looking for an Arts Administrator to help us advance our administrative processes in running our projects and contribute to creating a stable clerical infrastructure for the community theatre company to operate from. They are to assume responsibility for the administrative tasks of the theatre company so that our AD can maintain her energy levels to be able to project manage and deliver our theatre projects well whilst creative producing for the theatre company.
As Arts Administrator you will play a pivotal role in supporting our Artistic Director, who has neurodiversity, including ADHD and autism traits. This role is uniquely positioned to provide access support, requiring a candidate with exceptional mindfulness, compassion, and sensitivity. In turn, the successful applicant will receive comprehensive support from the company, fostering an inclusive and empowering work environment.
Main Duties:
- Provide dedicated access support for the AD, assisting in the organisation and prioritisation of tasks to enhance workflow efficiency. This involves closely collaborating with the AD to identify high-priority deadlines, establishing a structured schedule that accommodates working styles and neurodiverse needs.
- Meet weekly/fortnightly with the AD (remote or in-person)
- Assist the AD in project managing the Drama in the Forest workshops.
- Manage Facebook and Instagram social media accounts, reply to enquiries, posting regularly etc.
- Operate the admin@moonstruckastronaut.com email address.
- Check emails to admin@moonstruckastronaut.com frequently, especially when a project is launching or being run.
- Manage communications with parents and volunteers.
- Maintain registers and parents database.
- Assist with the admin involved in recruitment and management of staff and volunteers e.g. DBS checks, policies & procedures, training, supporting, and thanking.
- Manage filing system.
- Assist funding applications and fundraising support and securing evidence (for example collecting testimonials/case studies).
- Assist AD to meet grant funding deadlines and improve organization.
- Assist the start and end of the Drama in the Forests at Wrekin Forest School on 25th & 28th March, 5th & 9th
- The role requires a proactive approach, ensuring that the AD can focus on her most critical tasks with clarity and confidence.
Essential skills required:
- Excellent I.T skills.
- Social media experience.
- Excellent organisation, attention to detail and admin skills.
- Excellent communication skills both written and verbal.
- Pro-active approach to tasks and activities.
- Excellent interpersonal skills with children, volunteers and adults.
Desirable skills:
- Managing budgets and spreadsheets.
- Experience of managing the financial aspects of running a business (e.g. cash flow forecasts).
- Experience of grant writing applications.
- Interest in managing data and statistics.
- Experience of access support.
- Safeguarding awareness and training.
